These days, almost every job requires the use of technology. Because the use of smartphones, laptops, tablets, and other Internet-capable devices has become commonplace, communicating with your boss, your personal assistant, colleagues, and even your friends via email is a common occurrence. This is why it’s important that you know how to step up your email game so you’ll sound smarter and more professional.
Simple Email Tips to Follow
1. Don’t say “just”
When sending an email, never use the word “just,” because it makes you less authoritative and look like you’re somehow apologizing for something that you need to do. Always remember that in business, it’s unnecessary to make apologies when you’re doing something that will benefit both you and your client. Instead of writing “I’m just emailing you to check your progress,” write, “I’m emailing you to check your progress.”
2. Check your spelling
Misspelled words are clearly very bad. They make you look illiterate, lazy, or both. Before sending your emails, always conduct a spell check. Also, make sure to pay extra attention to proper nouns. You certainly don’t want to misspell the name of your future boss or HR manager when applying for a job.
3. Be concise
Nobody wants to read very long emails, so when you’re writing one, use as few words as possible. Be concise and avoid using long-winded sentences that get you nowhere. Always go straight to the point so you don’t waste your time and everybody else’s.
The Nice Guys Always Win
4. Always be nice
Even when you’re complaining about a service or product you’ve received, always be nice. It will work in your favor if you start off your email with something pleasant. Remember, aggression can come off exceptionally strong in email because you cannot temper negative words by using a gentle voice or sympathetic facial expressions.
